Challenges and approaches in data management of LTE trials in tropical field sites: Experiences from two trials in India and Bolivia

Summary in the original language of the document

Quality data is the key commodity of research projects. But with the size of a research project, number of parties involved and range of data collected, the complexity of data management increases significantly. In long-term experiments (LTE), continuity and comparability of collected data throughout the study duration is important but being challenged by personnel changes and development in infrastructure and technology, as well as changes to the trial itself. Managing a longterm trial remotely at field sites in the tropics adds another layer of challenges, including timely transfer of new data, time consuming pre-processing and validation of data between field and scientific staff, data literacy of local field staff and language barriers due to varying levels of English and local languages within the project team.
We share our challenges in data management and the strategies and tools used in the context of two LTE trials with field sites in India and Bolivia, managed by local partner organizations and coordinated by the Research Institute of Organic Agriculture in Switzerland, highlighting the technical infrastructure in use, definition of responsibilities and workflows.
Our main considerations are a) finding a balance between data security, easy and timely sharing of data in both directions and minimising number of different data repositories and file versions, b) the use of simple, well-known tools that are flexible enough to consider (evolving) needs of different involved parties including field staff, and c) the importance of quick data availability for analysis to serve as a basis for decision making in trial management.