Detailed
information document – updated 31. March 2005
Compiled by
Hugo Alrøe, DARCOF, administrator for the Organic Eprints archive.
Below is a
list of publishers of scientific journals that have been sent an inquiry on
their submission and copyright policies with regard to the online Organic
Eprints archive. Please see the letter of
inquiry for more information. The inquiry has been sent out by email on the
7. February 2003. Reminders have been sent out 9. April 2003. Furthermore the
inquiry has been sent by surface mail on 2. June 2003 to those publishers that
have not replied to the emails.
We would be
grateful to receive suggestions on other publishers that are relevant to
research in organic agriculture. We are also building information on copyright
issues in relation to magazines and non-scientific journals that do not require
copyright transfer, see the preliminary list.
The
overview table below shows a summary of the information gathered through the
inquiry. The publisher names are linked to more detailed information further
down in this document. Information is added as the replies are received from
the publishers.
As another source of information, the RoMEO project
has compiled a list of information
on copyright policies based on existing journal publisher copyright
transfer agreements, that is available at the SHERPA website.
Where we
have not yet received a reply on our inquiry, summary information from the
RoMEO project is shown in the table (in parentheses) – please see the SHERPA website
for an updated version of this information.
Publisher / journal |
Submission
policy: OK to
deposit preprint |
Copyright
policy: OK to
deposit refereed postprint or reprint |
Notes |
(yes) |
(no) |
No reply |
|
|
|
Will answer later |
|
(yes) |
(no) |
No reply |
|
yes |
yes,
postprint |
Preprint
must state which journal it is submitted to, see also "Copyright Transfer". |
|
(yes) |
(yes,
postprint) |
Will
answer April 2003 |
|
|
yes,
postprint |
(Not
inquired, no transferral of copyright) |
|
yes |
yes,
postprint |
|
|
yes |
yes,
postprint and reprint |
Must link
to Haworth site, see also "Author
Re-Use of Work". |
|
yes |
yes, postprint
and reprint |
|
|
|
yes,
postprint |
(Not
inquired, no transferral of copyright) |
|
|
( no) |
No reply |
|
(yes) |
(yes,
postprint) |
No reply |
|
|
(no) |
Unsatisfying
reply |
|
(yes) |
(yes,
postprint) |
Unclear
reply |
|
|
(no) |
No reply |
|
|
yes,
postprint |
(Not
inquired, no transferral) |
|
yes |
no |
Permission
needed, will probably be granted for older articles. |
|
(yes) |
(yes,
postprint) |
Unsatisfying
reply |
|
|
|
No reply |
(Email
addresses are protected against spam robots – please replace ¤ with @)
Science
Copyright
assignment:
http://www.sciencemag.org/feature/contribinfo/prep/copyright.pdf
Contacted:
American Association for the
Advancement of Science
1200 New York Avenue NW,
Washington DC 20005, USA
Tel: 202-326-6400
E-mail: webmaster¤aaas.org
Biological
Agriculture and Horticulture
http://www.bahjournal.btinternet.co.uk/
Contacted:
bahjournal¤btopenworld.com
Reply from publisher:
AB Academic Publishers
Further contact to:
jrnls¤abapubl.demon.co.uk
Reply
19feb03:
We should like to take some time to consider what our policy should be
for
our journal, for both issues. However, I do not think we can give you a
time limit for our answer.
Reminder
8aug03:
Have you arrived at an answer to our inquiry on the
submission and copyright policies of A B Academic Publishers? Your answer is
important to us, since Biological Agriculture and Horticulture is a key journal
for organic agriculture.
http://www.blackwellpublishing.com/
Blackwell
journals
http://www.blackwellpublishing.com/listofj.asp
Blackwell
Synergy (online journals)
http://www.blackwell-synergy.com/
Copyright
assignment form:
http://www.blackwellpublishing.com/pdf/mmi_caf.pdf
Contacted:
Blackwell Publishing
Journals Rights Department
journalsrights¤blackwellpublishers.co.uk
Blackwell Publishing
108 Cowley Road, Oxford OX4 1JF, UK
+44 (0) 1865 791100
+44 (0) 1865 791347
http://www.cabi-publishing.org/
CABI
journals
http://www.cabi-publishing.org/JOURNALS/Primary/Index.asp
Contacted:
Tony Llewellyn, Managing Director
t.llewellyn¤cabi.org
CABI Publishing
CAB International
Wallingford, Oxfordshire OX10 8DE, UK
Tel: +44 1491 832111
Fax: +44 1491 829292
Reply from:
Andrea Powell
Product Development Director
Reply 19feb03:
Thank you for your letter of 7th February regarding your Organic Eprints
archive and our policy on self-archiving. I apologise for the delay in
responding, but we have coincidentally been carrying out a review of all
our
legal documentation, including the Copyright Assignment/Agreement to
Publish
forms.
In answer to your questions, we do not enforce any kind of an embargo
against any articles which have been posted to a preprint archive, as
long
as the article is accompanied by a statement that declares that it has
been
submitted for publication in one of our journals.
In terms of self-archiving, we do not permit the use of the finished,
typeset PDF file for this purpose, but we do permit the author to post
the
final accepted version of his/her article, again as long as it is
accompanied by a suitable statement.
For further clarification, I attach a copy of our standard Agreement to
Publish form. The section in which you will
be most interested can be found
on the second page, under the heading "Rights retained by the
Author".
Please feel free to use this as necessary in your archive.
I hope this answers your questions appropriately, but please do not
hesitate
to contact me for any further clarification.
Yours sincerely,
Andrea Powell
Product Development Director
CABI Publishing
Wallingford
Oxon, OX10 8DE, UK
Telephone: +44 (0)1491 829302
Fax: +44 (0)1491 829432
Email: a.powell¤cabi.org
Cambridge
journals
http://uk.cambridge.org/journals/
Contacted:
Chris McKeown
Cambridge University Press
Journals Production Director
Phone 01223 325662
Email cmckeown¤cambridge.org
Reply
6mar03:
Your email of 7 February addressed to Chris McKeown has been forwarded
to
me. I apologise for our slow reply, and also for the fact that I am not
yet
in a position to give you the details you request with respect to our
submission policy. I am in fact currently reviewing this with journals
colleagues here and in our New York office, and I expect to give you a
definitive answer next month.
Yours sincerely
Penny Carter
Legal Services Director
Cambridge University Press
Cambridge CB2 2RU, UK
tel.+44(0)1223 325930
(direct)
fax
+44 (0)1223 325701 (direct)
Reminder
5aug03:
Have you arrived at an answer to our inquiry on the
submission and copyright policies of Cambridge University Press?
ScienceDirect (online journals from Elsevier and
some other publishers)
Contacted:
Ms Helen Wilson
Manager, Science & Technology Rights Department
Elsevier Science
PO Box 800, Oxford OX5 1DX, UK
Tel: +44 1865 843830
Fax: +44 1865 853333
E-mail: permissions¤elsevier.com
Reply
20feb03:
In response to the submission question I can confirm that Elsevier does
not consider preprint publication of an article on an electronic server as
prior publication and is therefore happy to accept such papers for
consideration to any of our journals.
However we do require that the paper is not then updated to reflect the
changes made in the editorial process.
For the copyright question all authors retain the right to post the
final version of the paper on a Intranet but any posting on a public server can
only be done with written permission from Elsevier. At the moment our policy dictates that if they request permission
authors can post a personal version of the paper on a personal or departmental
web site. Any other postings are
considered on a case by case basis in discussion with the Publishing Editor.
Further
questions 21feb03:
The Danish Research Centre for Organic Farming, which has established
the archive "Organic Eprints", is a network organization that
encompasses researchers that work at many different research institutes.
Therefore, we do not have a traditional Intranet. Instead, we use user
registration to restrict access to specific documents in the archive. Authors
who deposit papers have the possibility to restrict access to other registered
users. This means that only the users that are registered in our system can
gain access to those documents, by way of entering their username and password.
I consider this system of "Registered users only" access as an
equivalent to an Intranet, since there is no public access to these documents.
Hence our authors can deposit the final version in the archive as long as they
restrict access to "Registered users only".
Do you agree with this interpretation?
The "final version" you speak of, is this the published
version (that is, the pdf file that can be downloaded from the journal if you
are a subscriber)?
You write further:
> At the moment our policy dictates that if they request permission
authors can
> post a personal version of the paper on a personal or departmental
web site.
I take this to mean that our authors can deposit a personal version in
our archive with open access, as long as they first request permission.
Do you agree with this interpretation?
The "personal version" you speak of, is this the accepted,
post-review version (that is, the last version that the author herself has
created)?
Reply
6mar03:
You are correct in that this does not constitute a proper 'intranet'
site but provided access to these papers is only given to researchers of the
Danish Research Centre for Organic Farming then I would agree that this can be
interpreted as an intranet for this purpose.
The problem would be if you were giving the passwords to anyone other
than these researchers.
The final version is indeed the version as published in the
journal/online.
Regarding the 'personal version' you have understood correctly and yes
it is the last version the author creates - what we are trying to avoid are
Napster style organisations obtaining the meta data which is available on the
published version and then using this to link to papers available for free (I
hope you understand more about this technology than I do!).
Further
questions 9apr03:
You state that authors can deposit a personal version of the accepted
paper (the last version the author creates - what we call the postprint) in our
archive with open access, as long as they first request permission.
We would like to request that a general permission to deposit a personal
version is given to the registered users who deposit in the Organic Eprints
archive. Since you will grant this particular permission on a routine basis, a
general permission will save time for both you and our authors. If you grant
the permission, we will notify our authors that you have given this special
permission.
Reply
11apr03:
I am sorry but I cannot do this as we need to keep a record of what
permissions we have given to whom and for what purpose. In addition some
journals we do not handle the rights for. It really is an easy process to get
permission, it can be done by completing the online form at http://www.elsevier.com/homepage/guestbook/?form=permis
and should be granted within ten working days.
Update 31mar2005:
In 2004 Elsevier liberalised their policies, please
see http://www.elsevier.com/wps/find/supportfaq.cws_home/copyright.
Haworth
journals
http://www.haworthpress.com/journals/journallist.asp
Contacted:
Ruth Ann Heath:
Manager, Rights &
Permissions:
Tel:
+1 6077225857, ext. 316E-mail:
RHeath¤haworthpressinc.com
The Haworth Press Inc.
10 Alice St., Binghamton, NY 13904, United States
Fax: +1-607-771-0012
Reply
28apr03:
The attachment below is a copy of our Author Re-Use of Work form, this
will have some information for you. (See attached file: author re-use of work.pdf)
Under your "Submission policy" the first paragraph, Haworth
does not have a policy limiting the author from submitting papers as
pre-prints, nor do we impose any embargo policy or period.
Under your "Copyright policy" the first paragraph, Haworth's
Authors are also granted re-use rights that would allow for depositing of their
works in your archive in the manner you describe.
Contacted:
Keith Sutherland
keith¤imprint.co.uk
Imprint Academic,
PO Box 200, Exeter EX5 5YX, UK.
Tel: +44 (0)1392 841600
Fax: +44 (0)1392 841478
Reply from:
Anthony Freeman
anthony¤imprint.co.uk
Reply
7feb03:
Our general policy with regard to submissions is that we place no
restrictions on the circulation by authors of papers under review, so long as
they are not formally submitted to another peer-reviewed journal.
Our general policy with regard to published papers is that we hold the
copyright, allowing authors free use of their own material, while making a
charge for third-parties wishing to republish the work.
Further
reply 20feb03:
>On the copyright policy, I understand your reply to mean that the
authors
>can give open access to their own final (accepted, post-review)
version, but
>not to the published version. Please let me know if I have
misunderstood
>you.
That is not quite our position.
We always give *authors* free use of their own published material
(either electronically to put it on their website, or in printed collections of
their own work).
The people we charge are third-party editors or authors who wish to
quote the whole (or large sections) of articles by other people.
Kluwer online
journals
http://journals.kluweronline.com/
Journals
listed by subject
http://kap.lwwonline.com/IPSHier?pid1=1262,,226,1#1262
Requesting
Copyright Permission (online form)
http://www.wkap.nl/home/customerservice/rpform
It is
probably best to send your request by email, fax or surface mail (see the page
for addresses), since the online form will make you start all over if some
information is not filled in (even though this information is not marked as
compulsory!).
Contacted:
Kluwer Academic Publishers
Customer Service Department
P.O. Box 989, 3300 AZ Dordrecht, The Netherlands
Tel : (+31) 78 657 60 00
Fax : (+31) 78 657 62 54
E-mail : services¤wkap.nl
Contacted
by surface mail 2jun03:
Kluwer Academic Publishers
P.O. Box 17
3300 AA Dordrecht
The Netherlands
Reprints
and permissions:
http://npg.nature.com/npg/servlet/Content?data=xml/01_reprints.xml&style=xml/01_reprints.xsl
Embargo
policy:
http://www.nature.com/nature/author/embargo.html
Licence to
publish:
http://npg.nature.com/pdf/05_news.pdf
Contacted:
permissions¤nature.com
Nature Publishing Group
The Macmillan Building, 4 Crinan Street, London N1 9XW, United Kingdom
TEL: +44
(0) 20 7833 4000
FAX: +44 (0) 20 7843 4596/7
SAGE journals
http://www.sagepub.co.uk/journals/details/jindex.html
Permissions
and translation rights:
http://www.sagepub.co.uk/rights.htm
Contributor's
publishing agreement:
http://www.sagepub.co.uk/JournalContributorsPublishingAgreement.pdf
Contacted:
Sage Publications' Permissions Department
journals-permissions¤sagepub.co.uk
Sage Publications Ltd
6 Bonhill Street, London EC2A
4PU, UK
Tel: +44 (0)20 7374 0645
Fax: +44 (0)20 7374 8741
Reply
9apr03:
Thank you for your emails. We don't really publish in this area, so
don't really have a view. In general, we would view the published journal
archive as the authorative source.
Vivienne Dunlop
Contracts
& Rights Manager
Further inquiry 2jun03:
Agricultural research today, and especially research in organic
agriculture, includes research of an interdisciplinary nature that involves
social and human sciences as well as natural sciences. Considering the
heterogeneous character of agriculture, including all aspects of the
socio-ecological food systems, this is a very appropriate and needed
development, which is highly promoted by the organic research funders. In the
Danish Research Centre for Organic Farming we have authors publishing in
economic, environmental, social science and philosophical journals, for
instance.
We find that some of the SAGE journals are very relevant to researchers
in organic agricultural research.
…
We therefore kindly request that you consider SAGE's policy on the two
questions in our inquiry. If you are not able to answer them fully at present,
please provide us with a partial answer.
Springer
LINK (online journals)
http://link.springer.de/ol/total.shtm
Rights and
permissions:
http://www.springer.de/rights/index.html
Sample
Copyright Transfer Statement:
http://link.springer.de/link/service/journals/00340/transfer.htm
Contacted:
Rainer Justke, Head of Rights
justke¤springer.de
Springer-Verlag
Rights and Permissions
Tiergartenstr. 17, D-69121 Heidelberg, GERMANY
Reminder
(9apr03) sent to c.davis¤springer.de as well.
Reply from:
Magdalena Hanich
Rights and Permissions
Springer-Verlag
Tiergartenstraße 17
69121 Heidelberg
Germany
Tel: (49) 6221 - 487 8262
FAX: (49) 6221 - 487 8100
e-mail: Hanich¤Springer.de
Reply 23may03:
From our point of view it is in principle okay if the authors are
interested to make their articles available in the Internet. However, we think
that this should be done on the personal web site of the individual author only
and not in a collection of articles on the web site of an Institute.
We cannot grant other intitutes permission to put original articles of
our journal on their web site, as we established a new program
"SpringerLink". Through our SpringerLink server all journal are made
available in electronic form.
We, therefore, would suggest to give information about the article, -
journal title, volume number, page numbers, title of the article and make a
link to our SpringerLink program where the abstracts of all articles are
available free of charge. For more
information about SpringerLink please visit our SpringerLink-homepage: http://link.springer.de.
Further questions 28may03:
I have a few clarifying questions related to the specific questions in
our inquiry.
On our first question - submission policy:
Are there any submission policies in force that restrict the opportunities
for getting an online archived preprint refereed in a scientific journal at
Springer?
On our second question - copyright policy:
By "original articles of our journals" I take it that you mean
the published, typeset articles (the reprints or offprints). And I understand
that you do not permit giving open access to these in the Organic Eprints
archive.
But do you
1) permit giving restricted access to reprints for the limited group of
registered users within the archive?
2) permit giving open access (or at least access to registered users) to
the accepted, peer reviewed, but not typeset version (the postprint)?
3) permit giving restricted access to postprints for the limited group
of registered users within the archive?
Furthermore, could you clarify the following: Do you allow authors to
put both postprints and reprints on their own webpage? If so, how do you define
"personal website" - is this a website on a url independent of the
institute url, or can it be a personal webpage on an institutional website, or
do you have another definition?
Your SpringerLink initiative is fine in its own
respect, but not relevant to the purposes of the Organic Eprints archive, which
aims to provide open access to full texts.
Journals:
agricult*
search on journals:
Copyright
Transfer FAQs:
http://www.tandf.co.uk/journals/copyright.asp
Contacted:
David
Green
Publishing Director
david.green¤tandf.co.uk
Taylor & Francis Ltd
4 Park Square, Milton Park, Abingdon, Oxfordshire OX14 4RN, UK
Tel: +44 (0) 1235 828600
Fax: +44 (0) 1235 829000
Reminder
(9apr03) sent to enquiry¤tandf.co.uk as well:
Received
OK
http://www.wageningenacademic.com/
Publisher
of EAAP Scientific series
http://www.eaap.org/series.htm
Contacted:
Mike Jacobs
Managing director
Jacobs¤WageningenAcademic.com
Wageningen Academic
Publishers
P.O. Box 220
6700 AE Wageningen
The Netherlands
tel. (+31) 317 47 65 16
fax (+31) 317 45 34 17
Reply 3jun03:
Our policy concerning preprints, postprints and reprints is as follows:
Preprints (in the way you describe them as pre-review versions) of
papers published in the EAAP Scientific
Series or EAAP Technical Series can be included in your online database.
Postprints (and reprints) are based on papers in their accepted format
and therefore are part of the copyright policy. Our policy is not to allow
publishing in any kind of way without prior permission of the publisher. In
general, we won't allow recently published papers to be included in your
database. However, for papers published in one of the Series some years ago we
will probably give permission.
I am afraid it is just a matter of asking for permission on individual
basis.
Wiley
journals:
Wiley
Interscience (online journals):
http://www3.interscience.wiley.com/journalfinder.html
Copyrights
and permissions:
http://www.wiley.com/cda/sec/0,,9020,00.html
Permissions:
http://www.wiley.com/cda/sec/0,,152,00.html
Copyright
transfer agreement:
http://www.interscience.wiley.com/jpages/standard/scta.pdf
Contacted:
Rachel Smaltz, Contact
for Electronic Rights of Journal Articles
STM New Media Department
Fax: (201) 748-8869
E-mail: rsmaltz¤wiley.com
Contacted by surface mail, 2jun03:
Corporate Headquarters
111 River Street
Hoboken, NJ 07030, USA
Fax: (201) 748-6088
Reply from Rachel Smaltz 13jun03:
In order to address your archiving inquiry we would need to know which
of our journals/content you like to deposit.
We don't grant blanket permissions.
Further inquiry 23jun03:
We are not, in this inquiry, asking for permissions, but for information
on Wiley's submission and copyright policies with regard to the online
archiving of preprints, postprint and reprints of papers that are published or
aspiring to be published in Wiley journals. You will find specific questions on
these policies in our letter of inquiry (also attached to this email, for your
convenience).
We wil use this information in our councelling of authors who archive
papers in the online archive "Organic Eprints". In this regard, we
would also like to have information on how to achieve specific permissions, if
and where Wiley requires such permissions.
There is no easily determined list of journals that will be relevant for
our authors (though some journals are off course more relevant than others).
Agricultural research today, and especially research in organic agriculture,
includes research of an interdisciplinary nature that involves social and human
sciences as well as natural sciences. We have authors who publish in economic,
environmental, social science, and philosophical journals, for instance, as
well as in more traditional agricultural journals.
Copyright
Assignment Form:
http://www.world-food.net/copyright.php
Contacted:
World Food RD Ltd.,
Meri-Rastilantie 3 C 00980 Helsinki,
Finland.
contact¤world-food.net
Scientific journals that don't (?) require
copyrights transferral:
http://www.cep.unt.edu/enethics.html
Published
by Center for Environmental Philosophy
http://www.cep.unt.edu/centerfo.html
International Journal of Sociology of Agriculture and Food (IJSAF)
http://www.acs.ryerson.ca/%7Eisarc40/IJSAF/index.htm
Published
by The Research
Committee on Food and Agriculture (RC40)
http://www.acs.ryerson.ca/~isarc40
http://www.bib.wau.nl/ejae/index.html
Nationaløkonomisk Tidsskrift
http://www.econ.ku.dk/NF/n%C3%B8t/Tiltr%C3%A6delseserkl%C3%A6ring%20-%20doc.htm
Contact:
Redaktør: Chr. Hjorth-Andersen,
Økonomisk Institut, Studiestræde 6, 1455 Kbh. K. Tlf. 35 32 30 72, Fax.
35 32 30 64,
E-mail: Christian.Hjorth-Andersen¤econ.ku.dk
Reply
7feb03:
I return your inquiry with my answers
Chr.
Hjorth-Andersen
Reminder
7apr03